DE Certified Faculty!

If you are DE Certified, scheduled to be evaluated this term, and are currently teaching a DE course (100% Online, Hybrid, or Proctored Online), you may be contacted to set up a DE Evaluation by your evaluators. (If your entire current teaching load is Distance Ed. (100% Online, Hybrid, or Proctored Online), you must be evaluated according to the following). Here are the steps to expect:

This email is to inform you that the Instructional Faculty Evaluation Form with DE inclusion, plus the accompanying DE Evaluation Rubric, has been approved and is now available for use.

Before beginning the DE Evaluation Process, it is highly recommended that you attend live or watch asynchronously the following DE Workshops: Workshop 1: Using the DE Rubric for Faculty Evaluation (chairs, coordinators, managers, and designees) AND/OR Workshop 2: Understanding the DE Rubric for Faculty Evaluation (faculty being evaluated).

Workshop 1: Using the DE Rubric for Faculty Evaluation (chairs, coordinators, managers, and designees)
- DE Rubric for Faculty Evaluation Workshops - Companion Course Shell
  - Helpful "Where to Look" Cheat-Sheet under Forms and Resources
Workshop 2: Understanding the DE Rubric for Faculty Evaluation (faculty being evaluated)
- DE Rubric for Faculty Evaluation Workshops - Companion Course Shell
  - Helpful "What You Should Have in Your Course" Cheat-Sheet under Forms and Resources

Here are materials and guidance that can prepare you for a DE course evaluation:

Instructional Faculty Evaluation – particularly #7, #13, #15, #19-#29. You will see an asterisk* which indicates that the DE Rubric is needed.
DE Evaluation Rubric approved by the Academic Senate. This document contains the Effective Practices needed to achieve a Meets or more in your course Evaluation.

You will decide, along with your Evaluator, a mutually agreed-upon set of modules to be reviewed from your DE course. You will add the Evaluator into your Course and you will take out the Evaluator from your course after the agreed-upon 48-hour period – see handout on How to add an Evaluator to a Canvas Course attached.
Finally, review the Distance Education Online Instruction Formative Evaluation Process below.

You might also look at our step-by-step Self-Paced OEI Course Alignment Course to ensure that a DE course has all the Local, State, and Federal requirements. Finally, our DE Faculty Resource Shell is a one-stop for all DE at GCC answers!

If you have further questions, please contact your Division Chair.

Good luck during this process; it is designed to support your growth and confidence as a DE instructor.

GCC DE Team

_________________________________________________________________________________________

DE Evaluation Procedures:

Distance Education (DE)

Courses must be GCC DE-designated, which is separate and distinct from Remote Synchronous Instruction (RSI)

The following DE faculty shall be evaluated in Fall 2020>:

DE adjunct faculty
Tenure-track faculty teaching DE-designated courses

Chairs, Tenure Committee Chairs & Administrators:

Identify tenure-track DE instructor (evaluatee) or adjunct DE instructors (evaluatee)

Distance Education Online Instruction Formative Evaluation Process:

Evaluators, please note: This is a process document (approved 2/26/21) only and cannot be used to determine an instructor's performance.

Administration informs instructor of the semester in which s/he is due for an evaluation at least two weeks before an evaluation may occur;
Evaluator and instructor exchange emails to identify a range of current or preceding modules during the semester which the evaluator would like to visit; through email, instructor confirms that these are good weeks/modules to visit. (Ineffective choices of modules might be during midterms, for example, when little instructional content may appear in the module. Similarly, future modules in which students have not yet participated won’t demonstrate regular and effective contact, Discussion post responses, or assignment participation/submissions);
Instructor and observer agree to appropriate modules which should include any existing Orientation or Welcome module if these exist, as well as the Syllabus and Welcome Letter.
Instructor and evaluator meet via video conferencing tool, face to face, or phone to discuss elements of the course that will not be visible in the evaluator’s experience of the course, as well as to review items in the Rubric;
Instructor adds the evaluator to the course and sends an email to notify the evaluator. Instructor must select “Evaluator” status when adding the observer through “People” in Canvas;
Evaluator remains in the course with access to these modules for the agreed-upon 48-hour window using the DE Evaluation to evaluate teaching materials and assignments and to construct a report that identifies areas of excellence as well as areas in which the instructor can be supported through targeted professional development to enhance her/his DE course.
Instructor removes observer from the course after the 48-hour period*.

*The 48-hour observation period begins on the first day of the period agreed upon when the instructor will add the evaluator to the course. It ends 48-hours from the add date and time when the instructor removes the evaluator from the course.

Follow Guild CBA delineated process (See Article IX, Evaluation Procedures, Sections 6 and 9)
- Use existing evaluations form that now includes a DE section,
- Remember DE is a virtual classroom, and
- As always, consider approaching the evaluation process as a form of professional development to assist evaluatees with ways to promote student success.
Also, see Guild Student Evaluations MOU and Addressing COVID 19 Fall 2020 and Spring 2021 MOU, Section 7 Evaluations, page 5
Evaluation forms: see Forms Repository

The content of this announcement will not be visible to users until Mar 9 at 6pm

How to add an Evaluator to a Canvas Course.